Apply for Accounts Payable Specialist

Job Summary

$55,910 - $87,242/ year DOQ + Full-Time County Benefits 

Performs responsible work preparing, maintaining, and reviewing fiscal or related accounts; maintains County and fiscal agency official financial records, reviews disbursement vouchers and issues checks, and assists in preparing and distributing various financial reports.

Responsibilities:

• Reviews documents for appropriate charges, coding, receipts, forms, and compliance with federal, state, and County procedures.
• Verifies and processes invoices for payment accuracy and proper approvals.
• Matches invoices to purchase orders and receiving documentation.
• Prepares and processes vendor payments, including checks, Automated Clearing House (ACH) transactions, and electronic payments.
• Maintains accurate accounts payable records and payment schedules.
• Reconciles vendor statements and resolve invoice discrepancies.
• Ensures timely payment processing in compliance with applicable regulations and payment terms.
• Assists with year-end accounts payable accruals and audit documentation.
• Responds, both verbally and in writing, to a variety of inquiries from the public, vendors, County offices or fiscal agencies.
• Interprets County policies and applicable state policies to vendors, the public, and other County employees.
• Performs other duties as assigned.

Qualifications:

• A high school diploma, or equivalent, and experience in accounting or bookkeeping. Experience in Enterprise Resource Planning (ERP) (MUNIS) and local government accounts payable experience preferred.
• Must possess reliable transportation to work site(s).
• Knowledge and proficiency in data entry, standard office procedures, practices, and equipment.
• Skill and strong proficiency in use of computer software, especially Microsoft Excel.
• Ability to communicate effectively, both orally and in writing; establish and maintain effective working relationships with other County employees and the public.
• Ability to exercise independent judgment, initiative and attention to detail to ensure compliance with established policies and procedures.

Click here ​for full job description. Accepting applications until position is filled. Cover letters and resumes may also be attached, but a fully completed application is required for your application to be considered.

James City County is dedicated to building a diverse workforce and is committed to providing reasonable accommodations. If you need assistance with completing the employment application, please contact the HR Department at 757-253-6680 or email [email protected].