Apply for Deputy Clerk II

Job Summary

$48,856 - $75,955 / year DOQ + Full-Time County Benefits 

Performs responsible work assisting public with processing official documents and requests. Land records on behalf of the Clerk will be primary.

Responsibilities

• Provides first point of customer service to the public by responding to routine requests for information: greets and assists public in locating public records.
• Attends court for civil and/or criminal cases, swearing in witnesses, taking notes, identifying exhibits, creating appropriate forms/orders for jail/detention center and attorneys.
• Initiates electronic files for civil and/or criminal filings received by paper or e-filing, which include adoptions, divorces, name changes, and various other suit types, reviews filings to ensure compliance with the Code of Virginia and instruction from Supreme Court of Virginia, prepare summons and subpoenas. Forwards orders to required persons; files judgments and related documents including confession of judgments and state and federal tax liens; prepares abstracts of judgments and issues writs of fieri facias.
• Serves as jury administrator initiating questionnaires, summoning jurors and taking attendance.
• Accepts paper and e-recording instruments verifying correct fees and recordation standards in accordance with the State Library of Virginia and the Code of Virginia have been met for land recordation such as deeds, deeds of trust, assignments, certificates of satisfaction and various other land recordings. Indexes and performs quality control procedures to verify correctness.
• All documents are recorded and indexed in the Commonwealth of Virginia Electronic Recordation System.
• Prepares file for appellate court adhering to the standards outlined by the Supreme Court of Virginia.
• Assesses court costs/fines/restitution according to the standards outlined by court order and by the Supreme Court of Virginia.
• Processes military discharges, concealed handgun permits, marriage licenses, and administers oaths for various offices.
• Receipts fines, cost and restitution payments.
• Performs other duties as assigned.

Qualifications:

•Any combination of education and experience equivalent to a high school diploma; Bachelor’s degree or degree/certificate in paralegal studies preferred; some experience as a paralegal or legal assistant.
•Some knowledge of the Circuit Court system and its operations.
•Knowledge of internet and software applications including Microsoft Office products; principles and processes for providing customer service including setting and meeting quality standards for services, and evaluation of customer satisfaction.
•Ability to communicate effectively and tactfully with public, members of the legal profession, law enforcement agencies, and fellow workers.
•Ability to read and understand legal documents and follow oral and written instructions; and, appropriately handle sensitive information and maintain confidentiality.

All employees are expected to work effectively and ethically with citizens and each other to meet the needs of the community and the organization as set to the standards of the Clerk of Circuit Court Office. Employees are expected to demonstrate work behaviors that model the County's values and further the County's mission

Click here ​for full job description. Accepting applications until position is filled. Cover letters and resumes may also be attached, but a fully completed application is required for your application to be considered.

James City County is dedicated to building a diverse workforce and is committed to providing reasonable accommodations. If you need assistance with completing the employment application, please contact the HR Department at 757-253-6680 or email [email protected].