Apply for Deputy Director of Purchasing

Job Summary

$84,397 - $132,821 / year DOQ + Full-Time County Benefits

Performs advanced complex and specialized procurement services exercising extensive independent judgement and management capabilities. Supports Director in staff supervision, user training and development of curricula and materials. Duties involve procurement of a variety of supplies, materials, equipment and professional and non-professional consulting and other services required by, but not limited to, James City County, James City Service Authority (JCSA), Williamsburg Area Transit Authority (WATA) and Williamsburg James City County (WJCC) Public Schools staff.

Responsibilities

• Provides effective direct supervision of staff, as assigned, including selection, performance management, employee relations, training, prioritizing, and assigning work, and related activities.
• Provides targeted training to staff and users in all procurement systems and assists Director in developing training curricula and materials.
• Answers and responds to a variety of question from County employees, vendors, the public, and bidders regarding aspects of the procurement process while maintaining the appropriate and legally required level of confidentiality; refers inquiries to the appropriate person.
• Assists user departments in developing specifications, scope of work, and invitation for bid/request for proposal criteria; provides direction for proper preparation of procurement documents; reviews procurement requests for adequacy and completeness makes changes to departmental submissions.
• Enters all contracts and purchase orders (PO) into an automated encumbrance system by means of a computer terminal; processes PO and change order requests; processes contract change order requests; updates cancellation of orders in the system as required.
• Receives incoming requisitions; reviews for adequacy; records in automated system; assists departments in gathering required information if requisition contains incorrect or inaccurate data.
• Prepares formal solicitation packages and opens at a predetermined time; prepare shipments of bid packages to vendors; records tabulation of bids; analyzes results for compliance to original solicitation package specifications, terms and conditions, applicable state and federal laws and procurement guidelines; prepares recommendation of acceptance or rejection of bids/proposals based on analysis.
• Ensures procurement processes are conducted in compliance with applicable laws and best practices.
• Performs other duties as assigned.

Qualifications:

• Any combination of education and experience equivalent to an Associate's degree in business, public administration, or related field and considerable related purchasing experience.
• Must have professional certification from a recognized purchasing related organization.
• Must possess reliable transportation to work site(s).
• Knowledge of purchasing practices; the Virginia Public Procurement Act; computer-based purchasing information systems; principles and processes for providing customer service including setting and meeting quality standards for services, and evaluation of customer satisfaction.
• Skill in active listening; negotiation; use of computer software, especially Microsoft Office Suite.
• Ability to research for and prepare formal solicitation packages; facilitate meetings; communicate both orally and in writing.

Click here ​for full job description. Cover letters and resumes may also be attached, but a fully completed application is required for your application to be considered.

James City County is dedicated to building a diverse workforce and is committed to providing reasonable accommodations. If you need assistance with completing the employment application, please contact the HR Department at 757-253-6680 or email [email protected].